Executive Assistant / Office Manager
Executive Assistant / Office Manager
Do you enjoy a varied role that involves a mixture of Executive Assistant and Office Management duties and being the lynchpin in the business? If so then this role could be for you...!
Our client is small finance advisory firm based in the heart of Central London. The role offers a good work/life balance, 25 days holiday and private medical.
This role will support the COO and be the “go-to” person for all office related queries.
Main Responsibilities
• Responsible for diary management for the COO including setting up meetings, arranging international travel and calls.
• Providing additional ad-hoc admin support to Senior Management and Associates.
• Format information for internal and external communication including documents, presentations, reports and website management
• Interface with core suppliers (IT, telephony, premises, couriers), and manage related ad-hoc projects e.g. new IT hardware installations, or office refurbishment.
• Light accounting (sales invoice creation and purchase invoice posting - Quickbooks)
• Organising internal events
• Experience using marketing campaign systems (e.g. Mailchimp) and website management software (WordPress) preferable but not essential.
• Assisting with PR and marketing activities (e.g. running social media channels, drafting and distributing press releases, liaising with marketing agencies)
Key Attributes ·
• Highly organised – nothing drops off your to-do list until it’s done!
• Strong eye for detail and sense of precision
• Excellent MS Office knowledge
• Plenty of initiative and a can-do attitude
• Flexible and able to prioritise
• A good communicator with individuals at all levels, including both service providers and clients
• Polite and well-presented
• Not afraid of numbers (it’s the core of the business)
• Comfortable around technology and apps
• Excellent English language skills, both written and verbal. Foreign languages an advantage, but not essential
• Discretion and confidentiality with company and client information
Apply now for immediate consideration.
