Events Coordinator
Events Coordinator
£28,000 - £30,000
Permanent
Hybrid; 2-days Canary Wharf office
This is an exciting opportunity for someone who is looking for the next step in their Events Career to join a global professional membership organisation. Your role will be supporting the Events team to deliver professional and cost-efficient delivery of internal, face to face and virtual corporate events.
Key duties and responsibilities:
• Manage registrations, mailing lists and attendee tracking on internal systems.
• Support in the selection of venues for events including collating quotes and evaluations.
• Support in the selection of restaurants, chefs or catering companies.
• Format and proof-read agendas, letters of invitation, presentations and all other event materials and correspondence, ensuring distribution to relevant parties and shipping of materials
• Create and manage post-event surveys and create feedback reports for the event managers to analyse.
• Ensure event invoices are processed and paid by accounts.
• Support AV and production.
• Maintain the Event SharePoint libraries.
• Insert tasks into project management tools
• Support logistical arrangements for internal and external events
• Responsible for the shared Events inbox.
Skills and experience required:
• Knowledge of events industry practices
• Understanding of event management procedures
• Experience using Microsoft Office applications (Word, Excel, PowerPoint and Outlook)
• Excellent relationship building skills with ability to liaise and build rapport with internal teams and external stakeholders.
• A proven ability to work effectively with people from different international cultures and backgrounds.
• High level of customer service, interpersonal, and follow-up skills.
• Conscientious with a focus on accuracy and attention to detail.
• Proactive and flexible “can do” approach.
• Driven to learn and develop new skills.
• Excellent command of the English language, both verbally and written.
• Event Management Diploma or equivalent Essential
