PA 6 Month Contract

Our client is a professional services firm based in the City of London looking to recruit a PA to do a 6 month contract. This is a new role with the possibly to be made permanent at the end of the contract.

You will provide PA support 1:4 to 3 Partners and a Director. Company offers Hybrid working - 2 days in the office and 3 at home.

Duties will include:

Diary management for the Partners and Director, arranging internal and external meetings, Zoom and MS Teams calls and conference calls, liaising with clients and their Assistants
Inbox management on behalf of the Partners and Director - checking, prioritising and summarising e-mails on a daily basis and dealing with correspondence where necessary in their absence; collation of any action points
Collating documentation for meetings - letters of engagement, reports, proof reading and circulating agendas in advance; carrying out research as and when required
Booking meeting rooms, required refreshments, lunches and making dinner reservations
Booking attendance at meetings, conferences/seminars
Booking national and international travel and organising trip itineraries and logistics.
Handling telephone enquiries in a professional and polite manner, taking accurate messages and following up on any agreed actions
Processing expenses
Acting as First Line IT support for any basic IT queries raised by fee-earners
Passing to information to the Team Administrator to enter into the CRM system
Acting as First Line IT support for any basic IT queries raised by the Partners or Director
Being responsible for billing duties on behalf of the Partners and Director and delegating tasks to the Team Administrators including raising bills, running reports, maintaining a detailed tracker of bills paid and awaiting payment and the follow up with debtors
Drafting and typing of confidential matters for the Partners and Director
Producing PowerPoint presentations
Proof-reading documents to ensure the delivery of work is of the highest quality
Converting documents from PDF to Word and vice versa
Working with the Marketing Team as required, to include helping produce tenders, credential sheets, events, pitches, handouts for client events/seminars etc.
Salary is £41,000 - £45,000 pro rata.

The successful candidate for this role will:

Have previously worked as a PA/EA supporting more than one MD, Partner or Director
Have previously managed more than one diary
Have managed more than on inbox previously
Be able to commit to a 6 month contract
Have excellent organisational and time management skills
Be calm under pressure
Have excellent communication and interpersonal skills
Be proactive and able to work on their own initiative
Be able to maintain high levels of confidentiality and discretion at all times
Be reliable with a strong work ethic and a ‘can-do’ approach
Have excellent attention to detail
Have good IT skills - MS Word, Outlook, Excel and PowerPoint