Our client is a professional services firm with offices around the UK. They are currently looking to recruit a permanent Office Assistant to be based in their office in Inverness.
Hours are 9am to 5pm Monday to Friday. The company offers Hybrid working – working 3days in the office and 2 days from home.
Working in an office of 50 staff and reporting to the Partner Secretary, your duties will include:
•Reception duties – answering the phone and meeting and greeting clients
•Dealing with incoming and outgoing post, including filing and electronic distribution
•Collation and preparation of documents for meetings, typing letters, preparing letters of engagement, producing
reports and proofreading documents and reports
•Updating the company’s database with client information
•Organising confidential filing, client’s records and archiving
•Monitoring and ordering stationery for the office
•Booking UK travel arrangements – train tickets, accommodation, taxis
•Administration support to members of the office
•Covering the Partner Secretary during times of annual leave
Salary is £22,000 + fantastic benefits package.
The successful candidate for this role will:
•Be highly organised with excellent time management and multi-tasking skills
•Have excellent communication and interpersonal skills with the confidence to communicate with all levels of the
•Be a great team player
•Have great attention to detail
•Be proactive and able to work on their own initiative
•Be able to maintain high levels of confidentiality and discretion at all times
•Be reliable with a strong work ethic and a ‘can-do’ approach
•Have good IT skills - MS Word, Outlook, Excel and PowerPoint