The Maine Group

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EA

Fantastic opportunity for an EA to join a global professional services firm based in the West End. Providing PA support 1-2 to two Partners. (The successful candidate is required to start Monday 5th July 2021.)
Duties will include:

• Diary management for the Partners arranging internal meetings, conference calls involving multiple time zones,
arranging virtual meeting and client meetings, liaising with clients and their Assistants.
• Booking meeting rooms, ensuring IT equipment is set up and arrange any required refreshments and/or lunch.
• Inbox management for the Partners - checking, prioritising and summarising their emails on a daily basis and
dealing with correspondence where necessary in the Partners’ absence; collation of any action points.
• Book both domestic and international travel arrangements including accommodation, flights, train tickets, taxis
and preparing travel itineraries.
• Printing of agendas, presentations and meetings papers.
• Prepare PowerPoint presentations
• Compile reports and business documents
• Update the CRM system
• Producing PowerPoint presentations.
• Processing expense claims.
• Submit invoices
• Provide cover for other Executive Assistant during sickness or annual leave

The successful candidate for this role will:

• Have previously worked as a PA/EA supporting senior level Executive.
• Be able to start Monday 5th July 2021.
• Have previously managed more than one diary.
• Have excellent attention to detail.
• Be able to produce PowerPoint presentations.
• Be able to work in a fast paced environment.
• Have excellent organisational and time management skills.
• Be calm under pressure.
• Have excellent communication and interpersonal skills.
• Working knowledge of SAP or Salesforce would be an advantage.
• Be proactive and able to work on their own initiative.
• Be able to maintain high levels of confidentiality and discretion at all times.
• Be reliable with a strong work ethic and a ‘can-do’ approach.
• Have good IT skills - MS Word, Outlook, Excel and PowerPoint.

How To Apply

Job Reference:

CT14/06/2021

Contact Details:

Claire Tyler
Senior Consultant
claire.tyler@themainegroup.co.uk

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