HR Office Administrator

Position Overview:
This position is based in the London office. This is a maternity leave contract. The ideal candidate is self-motivated, energetic and has a multi-faceted skill set. This person will have responsibilities that include, but are not limited to; office management, finance administration, HR duties and social events for the London office.

Responsibilities and Duties:
Finance:
• Processing invoices
• Bank transfers
• Preparation of month end reports
• Reconciliation of bank account on Quickbooks
• VAT returns submissions to HMRC
• Preparing and managing the budget
• Complete year-end and audit process
• Manage the payroll process for London & Isle of Man
• Pension administration for both London & Isle of Man
• Prepare and file P11D expense and benefits with HRMC
• Ad hoc analysis of financial data where required • Ad hoc projects/responsibilities as necessary

HR:
• Coordination of the recruitment process
• Onboarding new hires and orientation process
• Scheduling of Company training initiatives
• All benefits administration
• Coordination of all annual events
• Organization of additional social events
• Execution of wellness program initiatives
• Maintain employee files
• Keep inventory of and order office supplies
• Responsible for office facilities and troubleshooting general office maintenance issues
• Oversee general organization and tidiness in the London Office
• Ensuring the office is Covid safe
• Manage travel arrangements for employees in London
• Oversight of outsourced IT vendor, and ability to be the hands on the ground when necessary

Qualifications:
• Degree Level educated
• Must have excellent communication skills; fluency in English, both spoken and written
• Previous reception/administration experience preferred
• Ability to work well in a small office environment, and willingness to take on a range of responsibilities
• Knowledge of ADP & Quickbooks is advantageous
• Must be organized and have a high level of attention to detail
• Able to work independently, and adapt to changing circumstances
• Very strong project management skills are essential
• Working knowledge of Microsoft Office
• Experience in general Finance Administration; including payroll
• Applicants must have the right to work in the UK