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PA/Office Manager

Our client is looking to recruit a permanent PA/Office Manager. Based on reception, working in an office of 30 members of staff (Covid restrictions allowing) your duties will include:

• Diary management, for the Managing Partner and wider team;
• Answering telephone calls in a timely fashion, taking clear and detailed messages;
• Organising meetings, including booking venues, ordering refreshments and basic minute-taking in meetings if
required;
• Booking and arranging international travel, transport and accommodation;
• Overseeing the creation of new client packs and other documents, and maintenance of the practice database
• Arranging social events for both clients and the team, including Summer and Christmas parties;
• Reminding Managing Partner of important tasks and deadlines;
• Typing, compiling and preparing reports, presentations and correspondence;
• Ordering office supplies and liaising with suppliers as necessary;
• Organising office maintenance e.g. electrician, liaising with landlords where necessary, cleaners, etc;
• Managing databases and filing systems;
• Implementing and maintaining procedures/administrative systems;
• Liaising with staff, suppliers and clients;
• All ad-hoc office administration;
• Taking credit card payments;
• Arranging couriers;
• Updating the company’s intranet; ensuring the website and LinkedIn page is up to date, doing tweets on Twitter
• Ensuring reception and meeting rooms are kept tidy;
• Producing offer letters, annual letters of pay increase, updating the staff database with contact information etc.
• Assisting and managing the firms whole firm meeting including venue booking etc;
• Conducting regular Health & Safety reviews

Benefits include: 25 days holiday, pension, death in service, annual pay review. Hours are 9am-5.30pm Monday to Friday.

How To Apply

Job Reference:

CT04032020

Contact Details:

Claire Tyler
Senior Consultant
claire.tyler@themainegroup.co.uk

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