HR Administrator required for a firm of Chartered Accountants. My client offers a fantastic working environment where you will have exposure to senior staff & partners whilst gaining visibility of a wide variety of issues from across the HR spectrum. You will work alongside another HR Administrator in a HR team with the potential to be allocated specific client groups to look after.
The firm is in the process of implementing new HR software and you will be involved in helping to implement this over the next few months.
You will be of graduate calibre, have some HR experience and have started studying your CIPD, financial support will be provided for this!
HR Administrator duties;
Purpose of role:To ensure an excellent standard of HR administration service and care is provided to the department and business and continuously work to improve HR administration standards.
Record all incoming CVs onto spreadsheet and liaise between partners and recruitment consultants for feedback, Screen incoming CVs where necessary, arrange interviews and administer arrangements for testing, Support managers with interviewing where appropriate.
Assist with the basic screening of application forms and log/maintain tracking spreadsheet, Assist with organising assessment days and first interviews including administering arrangements for testing, Assist with running graduate assessment days, Ensure travel expenses and paperwork are dealt with in a timely manner when graduates attend interviews/assessment days.
Organising training courses and liaising with training providers to ensure all required materials (ie flip charts, room layout etc) are organised for the training days, Send out pre and post training course briefing emails to managers/delegates, Organise and schedule professional training calendar for Business Group, Attend and take minutes at the training committee meetings.
Reward and Transfers:
Prepare letters and ensure databases are updated, Process into monthly payroll.
Assist with administration for first day inductions; arranging first day inductions with IT, Office Services, HR and communicating the times in advance to the line manager; produce welcome pack and liaise with Senior Partner’s PA over welcome letter, Prepare welcome letters once contracts are returned, Assist with Trainee induction day.
Set up new files for new employees, Produce offer letters and contracts of employment for HR manager to review, Ensure relevant parties are aware of new joiner start date and accurate information by preparing and circulating the New Starter Form, Request references and receive all correspondence prior to new joiner start date, Enter new staff details onto Practice Engine software, Ensure all information held is correct, updating where necessary.
Payroll: Prepare monthly payroll for HR Officer and HR Manager to review.
Appraisals and Training and Development: Assist HR Manager with the collection of all appraisal documents monitoring quality and highlighting training requirements (technical and soft skills) – log on spreadsheet, Booking of staff on soft skills training courses.
To be considered for this HR Administrator role you will need;
• Excellent all round education up to A Level.
• Excellent command of English language both written and verbal.
• MS Office Word and Excel – intermediate level.
• Previous HR administration experience in a busy and demanding environment.
• Have worked in a corporate environment, preferably professional services.
If you have all of the above please contact Lee Thomas-Wragg at Maine HR
Maine HR is a specialist HR recruitment consultancy.