The Maine Group

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HR Administrator

HR Administrator (12 month FTC) superb opportunity to join a professional HR team. Super bright team, beautiful offices, varied role, client group of 250.

The duties of this HR Administrator will include;

Resourcing and Recruitment
• Arrange interviews and ensure interviewers have necessary materials
• Generate new starter packs promptly including employment contracts
• Manage incoming applications through the jobs inbox
• Ensure new starters are correctly set up on Sage, Workspace, CMAP and the staff list

Performance Management/Training and Development:
• Provide administrative support to the appraisal process, including recording and analysing feedback and training requests received
• Co-ordinate and track training sessions delivered internally, ensuring rooms are arranged and feedback is gathered from delegates

• Prepare monthly payroll report in a timely manner and make changes on Sage Payroll
• Ensure all changes, including unpaid leave, Cyclescheme, salary advance loans, childcare vouchers, maternity and paternity leave and personal information changes are correctly reported, all starters and leavers are added and other ad-hoc reports are prepared
Absence and leave
• Take responsibility for the maintenance of the online annual leave system, training new users and resolving system issues as they occur
• Monitor and record all unplanned absences on HR database. Run monthly reports and highlight cases requiring action to HR team as requested

Leavers’ procedure
Administering the leaving process including:
• calculating their leave remaining and ensuring correct payroll processing
• arranging exit interviews and collating feedback received
• effectively process leavers’ documentation and ensure all relevant parties are informed

• Same day response to staff queries where possible
• Maintain accurate, up-to-date records by preparing, processing, scanning and filing documentation relating to employee changes/issues in a timely manner.
• Draw up letters to confirm contract changes, tailored to individual requirements and in a clear and accurate manner
• Track and regularly report on employees’ visa statuses, and undertake research into visa requirements as needed
• Provide administrative support for reference, mortgage/letting queries or employee detail changes
• Provide ad hoc reports as requested by the HR team
• Keep track of employment law changes and assist in updating policies and procedures when required, with support from the team
• Identify opportunities to improve processes and bring them to the attention of the team
• Be proactive in researching HR topics and engaging in discussion and development of the HR support function
• Assist with any other ad hoc tasks

Key Skills and Experience required for this HR Administration role;
• Be educated to degree level, or possessing equivalent experience
• Previous administration experience in a similar role
• Excellent use of the complete MS Office suite
• Proficient reporting and analytics skills
• Previous experience using HR Information Systems
• Highly organised with the ability to multi task and maintain strong attention to detail
• Articulate and confident communicator, both written and verbal
• Resourceful and able to solve problems using your own initiative
• Previous Payroll process and systems experience would be advantageous

For further details contact Lee Thomas-Wragg at Maine HR
Maine HR is a specialist HR recruitment consultancy.

How To Apply

Job Reference:


Contact Details:

Lee Thomas-Wragg
Head of Maine HR

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