An exciting new PA job opportunity for a client, based in Canary Wharf. Based in the heart of London City, this organisation is a fantastic professional environment to work in. This is a temporary PA position for 4 weeks to provide PA support for the the Head of Department including duties of:
-Ensure effective use of HoD's time through (balance of free time for prep and review) judicious diary management, remaining flexible to frequent and often short notice changes.
-Keep HoD well-informed of changes in diary and priorities, arranging conference/meeting rooms and for correct papers to be at hand. Anticipate e.g. arrange cover in HoD's absence.
-Manage a bring forward/pending system and chase 'actions' from others where necessary.
-Keep on top of paperflows and e-mails, noting immediate action and dealing with those when necessary. Chase actions from HoD of they risk becoming overdue.
-Attend meetings and take accurate notes/minutes, distribute actions and follow up effectively where required
-Liaise on a regular basis with PA's across the Division to ensure consistent approach in matters affecting HR overall.
-Organising of Departmental meetings.
-Answer telephone calls, filtering where necessary and dealing with enquiries when possible.
-Co-ordinating the weekly update from teams to be sent to the HR Director.
-Diarise and collate routine and (as appropriate ad hoc) exercises for the HoD eg queries from other Departments.
-Assisting on Departmental projects and co-ordinating department wide exercises.
As this is a temporary contract experience within financial services would be beneficially in order to hit the ground running, however candidates who are immediately available with the right skills set will also be considered. If you are looking for your next administrative contract assignment in the City please get in touch as we have a number of temp bookings with immediate start so we can find the right role for you!