PA to HR Director

PA to HR Director

Are you a highly organised individual with an interest in HR? Are you looking for a step up from your current role as an Administrator/Coordinator? This newly created role will support the HR Director with diary management, travel planning and general administration tasks as well as supporting a number of key projects.

In undertaking all of the above, a key responsibility is team working and proactively participating and contributing to the shared and evolving agenda as well as maintaining the highest level of confidentiality and discretion at all times.


Key Accountabilities:

• Diary Management - proactive and professional diary management to ensure HR Director’s schedule operates effectively, attendees/key stakeholders are notified of meetings/changes where appropriate and arrangement of all necessary facilities include meeting rooms / refreshments.

• Travel Coordination - research and organise travel (flights / trains and hotels) and all associated arrangements in a cost efficient manner on behalf of HR Director and maintain appropriate records and receipts.

• Expense Management - manage all expenses for HR Director ensuring that Visa Business Card is paid on time and coordinate expense requests submitted from the HR team.

• General Administration – support the HR Director and team with general administration including engagement with Operations Unit, preparation of presentations and reports, data analysis, minute taking and filing as required.

• Project Support - support the HR Director and team with key projects and processes such as talent management, succession planning, learning and capability planning, performance management, reward reviews etc.

• Relationship Management - work collaboratively with the HR team, other PA’s and key stakeholders both internally and externally to build strong working relationships and ensure a high quality, professional and valued service is delivered.


The ideal candidate

? Degree qualified with experience of working within a busy team as an administrator or coordinator, ideally within an HR/Financial Services environment
? Strong planning, organisation and coordination skills with a proven ability to work under pressure, to tight deadlines and on varying agendas simultaneously flexing priorities when needed
? Excellent communication and interpersonal skills coupled with high integrity and the self-confidence to interact comfortably with Senior Managers and Executives
? Strong judgement – demonstrated in prioritising own workload effectively and planning ahead to pre-empt emerging demands and potential issues and to escalate appropriately
? A focus on accuracy and attention to detail
? Highest level of confidentiality and discretion

There is an opportunity to grow and develop within the department. The role will have a significant chunk of PA work, it presents a great opportunity to work directly with the HR Director, interact with senior management and get a fantastic exposure to the business.